Hello! We are in the process of updating our field manual and would like to add a transportation/vehicle policy for interns who are asked to use their personal vehicle to transport clients.
Does anyone have a personal vehicle policy or statement as part of their manuals?
Thanks for your help and time!
Joyce Kraus DSW, LCSW ACSW
Pronouns (she, her, hers)
Director of Field Education/Assistant Professor
Department of Social Work
University of St. Francis
Tower Hall S313
500 Wilcox St.
Joliet, IL 60435
Virtual Office Hours
Tues/Thurs 10-2pm or
We have a very brief policy:
Automobile Insurance- Most agencies require that a student possess a valid driver's license and be adequately covered under automotive insurance. Agencies may request that students transport clients in agency vehicles. If an accident were to occur, please note that, as a student, you would first need to file a claim with their insurance carrier.
We make students aware that their student liability insurance does not cover them if they were to get into an accident so they should work with their insurance company to see what additional coverage, if any, they would be required to purchase if transporting clients. We have been fortunate that most places who require interns to transport provide an organization vehicle.
Thank you for sharing. This is a topic where there are so many situations that could happen in the field. We want our students to be informed of the outcomes (risks and benefits) while also getting the most out of their placements.
I appreciate your response.
Our policy states: ...students are not permitted to transport clients in their own vehicles as part of their field placement responsibilities, unless the agency is willing to indemnify the student transporter. Proof of the agency's indemnity coverage for student(s) is required before transporting clients. Students not covered by the agency, but who choose to use their own vehicles to transport clients, may be liable in the event of an accident in which the client (s) or other passengers are injured. Students need to talk with their field instructors and their insurance agents about the type of automobile insurance required when transporting clients. It is students' responsibility to ensure that these issues are resolved before they transport any clients.
Thank you for sharing this. I like scope of this policy and the clear stance.
I appreciate your response to my question.
Our handbook states "Students shall not transport clients in their personal automobile as a requirement of their fieldplacement, unless the agency can provide insurance coverage to them for this activity. Universityinsurance does not include any coverage for the student should an accident occur while transportinga client in a personal automobile." We generally advise against doing this all together, but do technically allow it if the agency can provide proof of insurance.
Thank you for posting. I like noting the University coverage as well.
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